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As a agency we support the principles of equal opportunity and protection of civil rights and as a state administering agency, we have an obligation to ensure that our recipients of federal funding comply with all statutorily-imposed non-discrimination requirements. Federal statutes and regulations prohibit discrimination in federally assisted programs and activities. Recipients may not discriminate in employment on the basis of race, color, national origin, religion, sex, and disability. They may also not discriminate in the delivery of services or benefits on the basis of race, color, national origin, religion, sex, disability, and age. In addition, all recipients must comply with Limited English Proficiency (LEP) guidelines, and certain recipients must comply with the Equal Employment Opportunity Program requirements.
It is important that you understand the requirements that have been or will be imposed upon you in your grant agreement. Instead of gathering you all together for training, we are instead providing you with a PowerPoint presentation that we adapted from one prepared by The Office for Civil Rights (OCR) at the Office of Justice Programs (OJP) in the U.S. Department of Justice (USDOJ). The training program includes the following topics: presenting the Federal laws pertaining to nondiscrimination in federally assisted programs, understanding discrimination in employment as well as in the delivery of services and benefits, reviewing the LEP guidelines, and explaining OCR's enforcement methods.
We anticipate that it will take you about 30 minutes to view the slide show presentation. To move forward, within and between slides you simply left-click on your mouse. As you move through it, please jot down any follow-up questions that you may have for your grant manager. Note that if you are unable to view the slide presentation or if for any reason you would prefer a printed version; please contact our office at 651-201-7350 to order a printed copy.
We encourage you to share the information with others in your agency. If you are a current grantee, we do require that the project director view the presentation. After you have completed the presentation, please download the Civil Rights Training Acknowledgement Form and fax it to our office so that it can be included in your grant file.
What is a EEOP?
The purpose of an Equal Employment Opportunity Plan (EEOP) is to ensure full and equal participation of men and women regardless of race or national origin in the workforce of the recipient agency. A recipient agency is defined as any State or local unit of government or agency thereof, and any private entity, institution, or organization, to which Office of Justice Programs (OJP) financial assistance is extended directly or through such government or private entity. Recipient agencies that meet all of the following criteria are required to maintain an EEOP on file for review by OJP, if requested (see 28 C.F.R. §42.301 et seq.):
- have 50 or more employees; and
- received a total of $25,000 or more in grants or subgrants; and
- have 3 percent or more minorities in service population (however, if less than 3 percent minorities in service population, an EEOP must still be prepared, but must focus on employment practices affecting women only).
Grantees that meet criteria 1. and 3., and that receive over $500,000 (or $1 million during an 18 month period) are required to submit an EEOP with their application to the Office for Civil Rights, Office of Justice Programs for review.1
An EEOP is a comprehensive document that analyzes the agency's workforce in comparison to its relevant labor market data and all agency employment practices to determine their impact on the basis of race, sex, or national origin. The EEOP includes a written analysis that:
- provides a statistical profile of the internal workforce by race, sex and national origin
- identifies problems in employment practices and procedures
- specifies corrective action
- forms the basis of ongoing evaluation. "
1 See Chart on page titled "Civil Rights Requirements of Recipients" for types of entities that are exempt from these requirements and a description of factors affecting requirements to either maintain an EEOP on file or submit an EEOP to OCR.