February 12, 2015
Crime Reporting System Project: Call for Pilot Agencies
The Bureau of Criminal Apprehension (BCA) has received state funding to replace Minnesota’s Criminal Justice Reporting System (CJRS) with a new crime reporting system (CRS). When this occurs, the state will begin to move from submitting crime statistics to the FBI via summary format to using an electronic-only National Incident-Based Reporting System (NIBRS) format.
Using NIBRS, agencies provide data on each single crime occurrence, rather than just the most serious crime in an incident. Collecting more detailed crime statistics than those gathered today provides agencies information needed to plan crime prevention programs, deploy resources where they will have the most impact on public safety and many other planning initiatives. Crime statistics are used for different purposes by law enforcement administrators, elected officials, media, criminologists and others.
Pilot agencies sought
The BCA is seeking one to two law enforcement agencies to participate in a NIBRS pilot which is anticipated to take place mid-2015. An initial draft of Minnesota (MN) NIBRS adapter specifications will be posted by the first week of March at https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/crime-reporting-system.aspx. Funding will be available to develop or modify adapters for agencies and their vendors to meet the MN NIBRS specifications. The BCA will enter into a Joint Powers Agreement (JPA) with the pilot agency(ies) and each agency will work with its RMS vendor to implement adapter changes for MN NIBRS submissions. The BCA will work with the pilot agency(ies) and their vendor on coordination and testing. This will be approximately a 6 month effort. Agencies and/or vendors must complete a certification process which will include three consecutive months of submissions at less than a 4% error rate to the BCA.
Pilot(s) will be selected based on the following criteria:
RMS vendor’s experience with BCA adapters
Breadth of vendor client base in Minnesota
Volume of current crime statistics data
Existing support for NIBRS within the RMS
Vendor/agency test environment existence
Ability of RMS to complete Extensible Markup Language, or XML, submissions
Vendor support of field reporting component functionality within the RMS
Cost of creating adapter
Ability to complete integration work within pilot timeframe (approximately late summer, 2015 to early, 2016)
Vendor’s plan for implementing, training and supporting the agency’s transition to NIBRS
Resources available to support training, implementation and completion of testing during pilot
Volume of agency’s crime reporting to make testing meaningful
Number of sworn officers in agency
Agency’s experience with the RMS
Letters of interest should be from the law enforcement agency including a cost proposal from the agency’s RMS vendor. The letter should address how the agency’s vendor meets the criteria listed above.
Submit a letter of interest by end of day March 31, 2015 to:
Patti Zafke, MN NIBRS Coordinator
MN Bureau of Criminal Apprehension
MN Justice Information Services
1430 Maryland Avenue
St. Paul, MN 55106-2802
The BCA will select pilot agency(ies) by April 15, 2015 and will initiate the contracting process immediately following the selection to ensure a late summer start date.
December 12, 2014
Minnesota Sheriff's Association Winter Conference attendees saw a presentation regarding the new crime reporting system and NIBRS. View the PPT presentation.
November 21, 2014
When agencies transition to NIBRS, the more detailed reporting may lead to the perception of an increase in crime. Of course, this is not the case. Rather, NIBRS reporting provides a more complete view of incidents in which multiple crimes occurred. We’ll provide information on messaging in the months ahead. In the meantime, take a look at some information the FBI has prepared about how the change to NIBRS can impact crime data.
September 25, 2014
BCA Criminal Justice Information Users Conference attendees saw a presentation regarding the new crime reporting system and NIBRS. View the PPT presentation.
September 1, 2014
Article about NIBRS from the September 1 edition of MNJIS Connection:
Better data through the National Incident Based Reporting System (NIBRS)
When the BCA and Minnesota law enforcement agencies transition to the new Crime Reporting System, we’ll also transition to a different method of crime reporting. Right now, agencies provide Summary crime data to the BCA. Once the new system is in place, Minnesota will transition to National Incident-Based Reporting System, or NIBRS, format reporting.
The most significant difference between NIBRS and Summary reporting is the degree of reporting detail. In Summary reporting, agencies tally the occurrences of eight Part 1 crimes. In NIBRS, up to 58 incident and/or arrest data elements are collected on 23 Group A offense categories containing 49 specific crimes and 10 Group B offense categories. This level of reporting provides law enforcement agencies, the state and the FBI with more detailed, accurate and meaningful data that includes where the crime occurred, what form it took and the characteristics of its victims and perpetrators.
Right now in the U.S. approximately 63% of the 17,710 agencies participating in the UCR program report Summary data; 37% report NIBRS data. The number of states switching to NIBRS continues to grow. Currently, the distribution of UCR reporting by state is as follows:
To learn more about the CRS project and NIBRS, join us at the 2014 Criminal Justice Information Users Conference where we will host a topic table and NIBRS Overview session or contact the CRS project NIBRS Liaison, Patti Zafke at email@example.com or at 651-793-2453.
June 5, 2014
Two important events are scheduled where criminal justice agency personnel and law enforcement leadership can learn more about the new Crime Reporting System project and about the transition to NIBRS incident-based reporting.
On June 25, the BCA will hold an FBI-sponsored NIBRS Executive Forum
for an open discussion on the considerations for transitioning from UCR Summary to NIBRS incident-based reporting. Topics include implementation, change management and media considerations. This forum is for Minnesota law enforcement agency leadership. Register on the BCA’s Criminal Justice Training & Education (CJTE) Website
. Click on Search for Courses and enter the keyword “Forum.”
On September 23-24, the BCA will hold the 2014 BCA Criminal Justice Information Users Conference
in St. Cloud. Session topics include the new criminal history system and the transition to NIBRS reporting. Law enforcement personnel responsible for managing or reporting UCR data are encouraged to attend. Post credits are available. Register on the BCA’s CJTE Website
. Click on Search for Courses and enter the course type “conference.”
January 27, 2014
The following dates are pertinent to RMS vendors for Minnesota NIBRS specifications:
Vendor conference information will be provided on https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/information-for-vendors-conferences.aspx
December 30, 2013
The Staff Augmentation RFP for the criminal history system (CHS) and crime reporting system (CRS) is now posted. Proposals must be entered into SWIFT to be considered and must be received before the closing on January 27 at 2 p.m. To receive the posting go to http://supplier.swift.state.mn.us and follow these steps:
From this page, scroll down and to the right and click on the Sell Event BCA – CRIMINAL HISTORY AND CRIME REPORTING SYS. This takes you to the Sourcing Information page.
On the Sourcing Information Page, click OK to go to the Event Details page (summary of RFP information).
To see the entire RFP, you must log in to SWIFT. The event ID is 2000002123.
November 27, 2013
Formal Solicitations and Requests for Proposals (RFP)
The Staff Augmentation RFP for CHS and CRS as well as the CHS RFP will be posted on the SWIFT site below. If you are interested in receiving an invitation to this solicitation please email Maureen Janke at firstname.lastname@example.org to have your company added to the invitation.
Your company MUST be registered in SWIFT to receive that invitation.
Title your email on the subject line:
- Interested Party - CHS/CRS Staff Augmentation RFP
- Interested Party - CHS RFP
In that email include:
- Company Vendor number as listed in SWIFT
- Company Contact name and phone number
• Notices for all RFPs defined by Minn. Stat. §16C.02, subd.7 are published in the State Wide Integrated Financial Tools (SWIFT) Supplier Portal, or in the State Register.
Professional/Technical Service Contracting Opportunities
October 16, 2013
The Bureau of Criminal Apprehension made a brief presentation regarding the status of the new state crime reporting system project at its Vendor Conference on October 16, 2013.
August 15, 2013
The Minnesota Bureau of Criminal Apprehension will hold a meeting from 9 a.m. to 11:30am on Wednesday, October 16, 2013 to discuss progress on several BCA initiatives regarding criminal justice information sharing in the state of Minnesota. Information on project architecture, the new crime reporting system and the new criminal history system will be provided. The meeting will take place at the Bureau of Criminal Apprehension offices at 1430 Maryland Ave. E. in St. Paul. In addition, limited participation may take place via web conference. (To make arrangements to participate remotely, please contact Jill Oliveira at the information listed below.)
Vendors, particularly those working with local agencies to manage records, as well as agency information technology staff are encouraged to attend this meeting. Please RSVP. For more information or to RSVP contact Jill Oliveira, Public Information Officer, at 651-793-2726 or email@example.com.
July 15, 2013
The Minnesota Bureau of Criminal Apprehension (BCA) received state funding to replace Minnesota’s Criminal Justice Reporting System (CJRS). The current system is over 40 years old and is built on obsolete technology which is difficult to integrate with other systems and cannot be modified to meet changing state and federal reporting requirements. The project will deliver a system for the electronic reporting of crime statistics by law enforcement agencies to be used in the Minnesota (MN) and Federal Bureau of Investigation (FBI) crime publications. It will also create a basic state records management system (RMS) for agencies without their own RMS and provide a reporting tool for agencies to view their crime statistics. The new crime reporting system will automate the crime reporting process that currently requires manual intervention and will reduce the effort required to maintain crime statistics and produce crime reports.
The state will transition from a summary based reporting system for crime statistics to an electronic-only National Incident Based Reporting System (NIBRS) format. NIBRS provides much more detailed and comprehensive information for crime statistics than is gathered today in Minnesota.
Funding was appropriated for Fiscal Years (FY) 2014, 2015, 2016, and 2017. Minnesota fiscal years run July 1 to June 30, and fiscal year 2014 started July 1, 2013. The funding profile is shown below.
FY 2014 - $1,360,000
FY 2015 - $1,360,000
FY 2016 - $1,360,000
FY 2017 - $380,000
Planning for this project is in the very early stages. The BCA anticipates that development of the new system will take approximately three years. Funding covers project planning and analysis, and project execution to include: requirements gathering, analysis & design, development, testing and a 6 month pilot. In addition, creating new and updating existing adaptors for use by local agencies to communicate with the BCA will be required.
Impact of Consolidation on RFP
The majority of the funding was directed to Minnesota’s centralized IT organization, MN.IT (formerly known as Office of Enterprise Technology), but the project work will be directed by the BCA and carried out by BCA and MN.IT technical staff located at the BCA.
Since the centralization of IT under MN.IT is relatively new, processes such as issuing a Request for Proposals (RFP) are evolving. As of July 1, 2013 MN.IT has primary responsibility for issuing RFPs for professional/technical services and IT equipment and software. These as yet undefined processes may impact when an RFP is issued.
Timeframe for an RFP
We are currently in the planning phase for the project – during this time it will determined if RFPs will be needed for the different components of the new Crime Reporting System and whether staff augmentation will be needed to support this effort.
We appreciate your interest in the new Crime Reporting System project. Watch the top of this page for additional information on this project as it becomes available.