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New State Crime Reporting System Status

January 27, 2014

The following dates are pertinent to RMS vendors for Minnesota NIBRS specifications:

  • Vendor Conference (with project update)                                                  April 23, 2014
  • Vendor review of specifications & feedback                                              Summer 2014
  • Final Minnesota incident submission specifications published                   Fall 2014

Vendor conference information will be provided on   

December 30, 2013

The Staff Augmentation RFP for the criminal history system (CHS) and crime reporting system (CRS) is now posted. Proposals must be entered into SWIFT to be considered and must be received before the closing on January 27 at 2 p.m. To receive the posting go to and follow these steps:

  • From this page, scroll down and to the right and click on the Sell Event BCA – CRIMINAL HISTORY AND CRIME REPORTING SYS. This takes you to the Sourcing Information page.

  • On the Sourcing Information Page, click OK to go to the Event Details page (summary of RFP information).

  • To see the entire RFP, you must log in to SWIFT. The event ID is 2000002123.

November 27, 2013

Formal Solicitations and Requests for Proposals (RFP)

The Staff Augmentation RFP for CHS and CRS as well as the CHS RFP will be posted on the SWIFT site below. If you are interested in receiving an invitation to this solicitation please email Maureen Janke at to have your company added to the invitation.
Your company MUST be registered in SWIFT to receive that invitation.
Title your email on the subject line: 
  1. Interested Party - CHS/CRS Staff Augmentation RFP
  2. Interested Party - CHS RFP

    In that email include:

  • Company Vendor number as listed in SWIFT
  • Company Contact name and phone number

• Notices for all RFPs defined by Minn. Stat. §16C.02, subd.7 are published in the State Wide Integrated Financial Tools (SWIFT) Supplier Portal, or in the State Register.

Professional/Technical Service Contracting Opportunities

Sample Contract

October 16, 2013

The Bureau of Criminal Apprehension made a brief presentation regarding the status of the new state crime reporting system project at its Vendor Conference on October 16, 2013.

August 15, 2013

The Minnesota Bureau of Criminal Apprehension will hold a meeting from 9 a.m. to 11:30am on Wednesday, October 16, 2013 to discuss progress on several BCA initiatives regarding criminal justice information sharing in the state of Minnesota.  Information on project architecture, the new crime reporting system and the new criminal history system will be provided.  The meeting will take place at the Bureau of Criminal Apprehension offices at 1430 Maryland Ave. E. in St. Paul.  In addition, limited participation may take place via web conference.  (To make arrangements to participate remotely, please contact Jill Oliveira at the information listed below.)

Vendors, particularly those working with local agencies to manage records, as well as agency information technology staff are encouraged to attend this meeting.  Please RSVP.  For more information or to RSVP contact Jill Oliveira, Public Information Officer, at 651-793-2726 or

July 15, 2013

The Minnesota Bureau of Criminal Apprehension (BCA) received state funding to replace Minnesota’s Criminal Justice Reporting System (CJRS). The current system is over 40 years old and is built on obsolete technology which is difficult to integrate with other systems and cannot be modified to meet changing state and federal reporting requirements. The project will deliver a system for the electronic reporting of crime statistics by law enforcement agencies to be used in the Minnesota (MN) and Federal Bureau of Investigation (FBI) crime publications. It will also create a basic state records management system (RMS) for agencies without their own RMS and provide a reporting tool for agencies to view their crime statistics. The new crime reporting system will automate the crime reporting process that currently requires manual intervention and will reduce the effort required to maintain crime statistics and produce crime reports.

The state will transition from a summary based reporting system for crime statistics to an electronic-only National Incident Based Reporting System (NIBRS) format. NIBRS provides much more detailed and comprehensive information for crime statistics than is gathered today in Minnesota.


Funding was appropriated for Fiscal Years (FY) 2014, 2015, 2016, and 2017. Minnesota fiscal years run July 1 to June 30, and fiscal year 2014 started July 1, 2013. The funding profile is shown below.

  • FY 2014 - $1,360,000
  • FY 2015 - $1,360,000
  • FY 2016 - $1,360,000
  • FY 2017 - $380,000

Planning for this project is in the very early stages. The BCA anticipates that development of the new system will take approximately three years. Funding covers project planning and analysis, and project execution to include: requirements gathering, analysis & design, development, testing and a 6 month pilot.  In addition, creating new and updating existing adaptors for use by local agencies to communicate with the BCA will be required.

Impact of Consolidation on RFP

The majority of the funding was directed to Minnesota’s centralized IT organization, MN.IT (formerly known as Office of Enterprise Technology), but the project work will be directed by the BCA and carried out by BCA and MN.IT technical staff located at the BCA.

Since the centralization of IT under MN.IT is relatively new, processes such as issuing a Request for Proposals (RFP) are evolving. As of July 1, 2013 MN.IT has primary responsibility for issuing RFPs for professional/technical services and IT equipment and software. These as yet undefined processes may impact when an RFP is issued.

Timeframe for an RFP

We are currently in the planning phase for the project – during this time it will determined if RFPs will be needed for the different components of the new Crime Reporting System and whether staff augmentation will be needed to support this effort.

We appreciate your interest in the new Crime Reporting System project. Watch the top of this page for additional information on this project as it becomes available.