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New State Criminal History System Status

January 29, 2014 - Vendor Day Presentation

To download the Vendor Day Presentation, use one of the following links:

January 13, 2014 - CRIMINAL HISTORY SYSTEM RFP POSTED

The RFP for the new state criminal history system (CHS) is now posted. Proposals must be entered into SWIFT to be considered and must be received before the closing on March 17, 2014 at 2 p.m. To view the posting go to http://supplier.swift.state.mn.us and follow these steps:

  • From this page, scroll down and to the right and click on CRIMINAL HISTORY SYSTEM, G4601, 2000002239. This takes you to the Event Information page.
  • To see the entire RFP, you must log in to SWIFT. The event ID is 2000002239.

 The Vendor Day for this posting is January 30, 2014. Additional details can be found in the RFP posting.

January 9, 2014

Thank you for continuing to watch this page. The RFP is in the final stages of review and approval with the Department of Public Safety, MN.IT Services and Minnesota Management and Budget. Please continue to watch this page and SWIFT for posting of this RFP.
 

December 30, 2013

The Staff Augmentation RFP for the criminal history system (CHS) and crime reporting system (CRS) is now posted. Proposals must be entered into SWIFT to be considered and must be received before the closing on January 27 at 2 p.m. To receive the posting go to http://supplier.swift.state.mn.us and follow these steps:

  • From this page, scroll down and to the right and click on the Sell Event BCA – CRIMINAL HISTORY AND CRIME REPORTING SYS. This takes you to the Sourcing Information page.
  • On the Sourcing Information Page, click OK to go to the Event Details page (summary of RFP information).
  • To see the entire RFP, you must log in to SWIFT. The event ID is 2000002123.
 

November 27, 2013

Formal Solicitations and Requests for Proposals (RFP)

The Staff Augmentation RFP for CHS and CRS as well as the CHS RFP will be posted on the SWIFT site below.  If you are interested in receiving an invitation to this solicitation please email Maureen Janke at maureen.janke@state.mn.us to have your company added to the invitation. 

Your company MUST be registered in SWIFT to receive that invitation. 

Title your email on the subject line:

  1. Interested Party – CHS/CRS Staff Augmentation RFP
  2. Interested Party – CHS RFP
  •  In that email include:
    • Company name as listed in SWIFT
    • Company Vendor number as listed in SWIFT
    • Company Contact name and phone number

 Notices for all RFPs defined by Minn. Stat. §16C.02, subd.7 are published in the State Wide Integrated Financial Tools (SWIFT) Supplier Portal, or in the State Register.

Professional/Technical Service Contracting Opportunities

Sample Contract

 

October 16, 2013

The Bureau of Criminal Apprehension made a brief presentation regarding the status of the new state criminal history system project as part of its fall Vendor Conference.

August 15, 2013

The Minnesota Bureau of Criminal Apprehension will hold a meeting from 9 a.m. to 11:30am on Wednesday, October 16, 2013 to discuss progress on several BCA initiatives regarding criminal justice information sharing in the state of Minnesota.  Information on project architecture, the new crime reporting system and the new criminal history system will be provided.  The meeting will take place at the Bureau of Criminal Apprehension offices at 1430 Maryland Ave. E. in St. Paul.  In addition, limited participation may take place via web conference.  (To make arrangements to participate remotely, please contact Jill Oliveira at the information listed below.)

Vendors, particularly those working with local agencies to manage records, as well as agency information technology staff are encouraged to attend this meeting.  Please RSVP.  For more information or to RSVP contact Jill Oliveira, Public Information Officer, at 651-793-2726 or jill.oliveira@state.mn.us.

 

July 15, 2013 

The Minnesota Bureau of Criminal Apprehension (BCA) has received state funding to replace the Minnesota Computerized Criminal History (CCH) system. While the current system provides accurate and reliable criminal history record information, it is difficult and expensive to integrate with newer systems and still requires manual entry for some business processes. Major changes would be necessary to make the criminal history system compatible with new systems.

Funding

The funding was appropriated for Fiscal Years (FY) 2014, 2015, 2016, and 2017. Minnesota fiscal years run July 1 to June 30, and fiscal year 2014 started July 1, 2013.
  • FY 2014 - $3,050,000
  • FY 2015 - $2,580,000
  • FY 2016 - $4,930,000
  • FY 2017 - $417,000

The funding covers costs to upgrade certain infrastructure needed to support the new criminal history system, as well as costs to create, enhance or modify existing software and systems to support the requirements of the new system. It also includes other cost items and resources needed for the new system.

Impact of IT consolidation on RFP

The funding was directed to Minnesota’s centralized IT organization, MN.IT (formerly known as Office of Enterprise Technology), but the project work will be directed by the BCA and carried out by BCA and MN.IT technical staff located at the BCA.

Since the centralization of IT under MN.IT is relatively new, processes such as issuing a Request for Proposals (RFP) are evolving. As of July 1, 2013 MN.IT has primary responsibility for issuing RFPs for professional/technical services and IT equipment and software. These as yet undefined processes may impact when an RFP is issued.

Timeframe for an RFP

We received several positive comments on the recent Computerized Criminal History Replacement Request for Information (RFI) published by the BCA. We appreciate the comments and we are committed to publishing a high quality RFP as well. The BCA has an ongoing effort preparing a complete, clear, and understandable RFP that includes good quality requirements and a clear description of our needs and desires.

We are also collecting and creating a large amount of documentation on our current system. This effort is resource intensive and time consuming. An RFP will not be posted before Fall 2013.

We appreciate your interest in the new Criminal History System project. Watch the top of this page for additional information on this project as it becomes available.