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DVS Access

More information in FAQs Regarding DVS Access

April 3, 2014

Good news – DVS has completed the integration between MyBCA and DVS Crash Reports. Beginning today, authorized MyBCA users will be able to enter the Integrated Crash Reports website without entering a second login. 

Some users may receive an error message telling them that an Easy Street software upgrade is required.  Easy Street is the drawing tool used within Integrated Crash Reports and only works with Microsoft Internet Explorer. You will be prompted to upgrade and install the software once you access Integrated Crash Reports. Users who do not have administrative rights to install the upgrade should contact their agency IT department for assistance.

The old DVS Crash Reports link will be available on MyBCA through April 30 to allow time for agencies to complete any necessary upgrades to the Easy Street software. Users accessing crash reports through the Old Crash Reports link must enter a separate login as they do today.

Users with questions on the Integrated Crash Reports system or Easy Street software should contact the DPS Tech Support Service Desk at 651-201-7777. Contact your agency’s IT department with any questions about workstation setup to run DVS Crash Reports.   

 

March 14, 2014

Test records are available for Minnesota law enforcement agency personnel using MyBCA’s DVS Access. These test records have been made available to provide an avenue for users who want to get to know the application and avoid inappropriate data access.

MV Test Records in DVS Access

287MAR
​286MAR
​285MAR
​284MAR
​YBH9296
​ET7999
​SB60897
​288MAR
​606MAR
​FVL372
​DL Record ​Minnesota Driver
​DL Record ​John D Testrecord DOB/19470427  OLN/T236429134323
​MV Record ​John D Testrecord DOB/19470427  OLN/T236429134323
​Medical Certificate ​Minnesota Driver 08/30/1950  OLN/A001009419501
​Disability Certificate ​OLN/C883034047119  OLN/J340108059407
​Disability Certificate ​John D Testrecord DOB/19470427  OLN/T236429134323

 

Please pass this information along to DVS Access users at your agency. Test records can also be found under DVS Access Training on the LaunchPad Website at https://bcanextest.x.state.mn.us/launchpad/index.pl

 

March 13, 2014

Effective Tuesday, March 18, law enforcement personnel will be able to access DVS data only through the BCA. MyBCA users authorized for the DVS Access application will be able to run queries in DVS Access. Portals users are not impacted by this transition, Portals access of DVS queries has not changed.

Users who did not complete the necessary steps can find information on how to do so by following the steps outlined in the February 11th entry on this page.

 

March 6, 2014

Now that law enforcement personnel can get DVS data via MyBCA, Driver and Vehicles Services is moving forward with plans to shut down their LE Support site on Tuesday, March 18. After that date, law enforcement personnel will be able to access DVS data only through the BCA.

Users who have completed their MyBCA account setup, training and certification can access DVS data at https://mnjis.x.state.mn.us. Users who did not complete the necessary steps can find information on how to do so in the Feb. 11th entry at https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/dvs-data.aspx.

The BCA Service Desk is your point of contact for customer support and questions related to the MyBCA application and access. They can be contacted at bca.servicedesk@state.mn.us or by calling 651-793-2500 or 888-234-1119. Questions regarding the data itself or crash reports should be directed to DVS at dvs.dataservices@state.mn.us or 651-201-7777, option 1.

 

February 18, 2014

Last October, I filled you in on my plan to transition law enforcement agency access to Driver and Vehicle Services (DVS) data via DVS’ LE Support Website to the MyBCA application on the Bureau of Criminal Apprehension’s (BCA) secure network. I’m happy to tell you that most agencies have completed the necessary requirements and are now able to access this data through MyBCA.

Using MyBCA, you’ll find all the same functionality as LE Support, plus some new features including:

  • Response filters - new ways to narrow query responses.
  • Night mode - low-light screens for squad-friendly viewing.
  • Work on a partial plate search feature is coming soon.

In addition, providing access to the data through the BCA secure network strengthens control mechanisms designed to promote appropriate data access. The BCA’s auditing tools better track access and identify anomalies. Law enforcement users must be trained and certified before access to the data is granted. And the training places an even greater focus on appropriate and inappropriate uses of the system and the data it contains.

I appreciate the effort your agency has made to help this transition go smoothly. It is my hope that these changes will provide an intuitive and more secure avenue for officers to access accurate and complete data they need to do their jobs. We look forward to our continued partnership with you in this effort.

Ramona L. Dohman, Commissioner

February 18, 2014

​Thanks to the efforts of law enforcement agency personnel across Minnesota, DVS Access is now live!  Users who have completed their MyBCA account setup, training and certification should now use DVS Access via MyBCA at https://mnjis.x.state.mn.us.

Validated users who didn’t complete required steps

Users who did not complete their account setup, training and certification by the February 17 deadline do not have access to DVS data via MyBCA yet. Users can find information on how to complete these steps in the Feb. 11th entry at https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/dvs-data.aspx.

Crash reports

You will now access DVS crash reports through the MyBCA page. When accessing the crash reports system use your previous crash reports login.  The need for a second sign-on to access crash reports is only temporary.  If you didn’t have a crash reports login and have an immediate need to access crash reports, please contact DVS at dvs.dataservices@state.mn.us or 651-201-7775.

Customer Support

The BCA Service Desk is your point of contact for customer support and questions related to the application and access. They can be contacted at bca.servicedesk@state.mn.us or by calling 651-793-2500 or 888-234-1119. Questions regarding the data itself or crash reports should be directed to DVS at dvs.dataservices@state.mn.us or 651-201-7777, option 1.

We hope you’ll find this new application intuitive and easy to use. Partial plate searches are coming in the near future. Thank you for all you’ve done to help the users at your agency transition to MyBCA.

Dana Gotz, Executive Director, Minnesota Justice Information Services

 

February 11, 2014

Thanks to all of you who have provided user information, completed training and taken certification tests to prepare for the new access to DVS data via MyBCA.

The BCA plans to launch the new access application in less than one week.

The deadline to complete training, certification and MyBCA account setup is Monday, February 17. Users who have not completed their training, certification and MyBCA account setup by the deadline will not have access to DVS data via MyBCA when the application goes live.

More than 3,000 users must still complete training and certification. The 7,000+ users who have already completed the certification test have typically done so in less than five minutes. Users can access the training on the Launch Pad Website at https://bcanextest.x.state.mn.us/ from any internet connection. Training can be found under MNJIS Training. Certification is available through nexTEST. Users can also to link to the certification test at the end of the training.

BCA account setup must also be completed by February 17. Users received an email with their MyBCA account and password information. Step-by-step instructions on how to complete this process from a secure connection can be found at https://dps.mn.gov/divisions/bca/Documents/MyBCA%20User%20Guide.pdf. Users who work for more than one law enforcement agency received separate emails establishing separate accounts for each agency. Validated users who didn’t receive the emails are encouraged to check their spam filter.

If users at your agency are having difficulty accessing MyBCA or Launch Pad and your TAC has been unable to resolve the issue, please contact the BCA Service Desk at bca.servicedesk@state.mn.us or 651-793-2500 (toll free 888-234-1119).

Thank you for all you’re doing to help the users at your agency transition to MyBCA. We plan to fully transition DVS Access to MyBCA next week. Watch your inbox and the project page on the BCA Website at https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/dvs-data.aspx for further updates. We’re almost there!

January 27, 2014

I want to provide a couple of important updates to you regarding our work to transition access to DVS data from DVS’ LE Support to the BCA’s MyBCA application.

Training / Certification Deadline Extended

To accommodate those agencies whose users have not yet completed training and certification, the deadline to complete this work has been extended to February 17. Until users have completed their training and certification they will not have access to DVS data via MyBCA when the application goes live. If your agency has mitigating circumstances that you believe impact your ability to meet this deadline, please contact the BCA Service Desk.

Addressing Forgotten / Expired Passwords

We’ve heard from some users who have forgotten their nexTEST password or whose password has expired. If a user at your agency needs a password reset, it can be accomplished in one of three ways.

  • Agency TACs/nexTEST Administrators can reset users’ nexTEST passwords. Do not reset the User Name. MyBCA and nexTEST user names are the same and changing the user name will take the two accounts out of synch. MyBCA password resets must be completed by the BCA.
  • Email the BCA Service Desk for a password reset. Users can email the BCA Service Desk (BCA.ServiceDesk@state.mn.us) to request a password reset. Users should include first name, last name, agency name, POST number, and whether they’re having difficulty with nexTEST or MyBCA. Users will receive new password information within 24 hours.
  • Phone the BCA Service Desk. The BCA Service Desk (651-793-2500) has temporarily established extended hours – Monday through Friday from 6 a.m. to 6 p.m. to answer questions.

The thousands who have already completed the certification test are typically doing so in less than five minutes. Users can go to the Launch Pad website (https://bcanextest.x.state.mn.us/launchpad/index.pl) to take their nexTEST training from home if it is more convenient.

Thank you for all you’re doing to help the users at your agency transition to MyBCA. We plan to fully transition to MyBCA next month. Watch your inbox and the project page on the BCA Website at https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/dvs-data.aspx for further updates.

Dana Gotz, Executive Director, Minnesota Justice Information Services

December 23, 2013

We’ve been sending a lot of information your way about transitioning DVS access from LE Support to MyBCA, but we’re almost there and we’re excited for you to see and use the new application. As we communicated last week, the Bureau of Criminal Apprehension (BCA) is creating MyBCA accounts for all users who will access DVS data via the MyBCA web portal. Accounts are being created now for validated users and training on the new DVS Access can begin.
 
Account/Password Information Being Delivered Now
 
The BCA is sending an email directly to each user with their MyBCA account and password information. The emails will come from bca.noreply@state.mn.us.
 
Once MyBCA is opened, users will be asked to provide information to finish setting up their MyBCA account. Step-by-step instructions on how to complete this process can be found here.
 
Each user will receive a MyBCA username; POST numbers can no longer be used as they are public and don’t meet BCA security standards. The MyBCA username cannot be changed and will be used in Launchpad and nexTEST for training and certification as well.
 
Users who work for more than one law enforcement agency will receive separate emails establishing separate accounts for each agency.
 
Validated users who don’t receive the emails are encouraged to check their spam filter. For agencies that have not yet returned their validated user list, accounts will be created once the list is received.
 
Training and Certification
 
Once users have completed the MyBCA account creation process they will be ready to begin DVS Access training and certification. The DVS Access training and certification is located on the CJIS Launch Pad website. Training can be found under MNJIS Training. Certification is located under the nexTEST tab. Users will also be able to link to the certification test at the end of the training.
 
A Few Things to Remember as You get Started
 
  • Users will use the same user name for MyBCA, Launch Pad and nexTEST.
  • The password for new nexTEST users is their agency ORI (which is being provided to users in an email; please use capital letters, e.g. “MN”).
  • Users with existing nexTEST accounts will continue to use their current password.
  • nexTEST user names and passwords should be left as assigned for the foreseeable future.
  • Online training must be completed before users take the certification test. The certification must be completed before users will be able to use DVS Access.
 
If you have questions about training or certification you may contact your agency auditor, MNJIS Training and Auditing Director Gary Link at gary.link@state.mn.us or 651-793-2610, or Lead Trainer Chris Anderson at chris.w.anderson@state.mn.us or 507-280-3538.
 
If you have questions about the MyBCA account creation process, please contact the BCA Service Desk at bca.servicedesk@state.mn.us or call 651-793-2500 (toll free 888-234-1119) between 7:00 a.m. and 4:30 p.m., Monday through Friday, excluding state holidays.
 
Otherwise, watch your inbox and the project page on the BCA website and thank you for all of your work.

 

_______________________________________________________________________
 

December 13, 2013

We’re just over a month away from transitioning law enforcement access to Driver and Vehicle Services (DVS) data and Crash Reports from LE Support to the Bureau of Criminal Apprehension’s (BCA) MyBCA web portal. Our thanks to all of you who have helped keep this process moving forward by completing the tasks requested thus far. The work you’re doing now will better ensure a seamless transition for your personnel.

This next step will be critical in providing your staff with the information they’ll need to access the training and eventually the data itself.

Account/Password Information to be Emailed to Each User

In the past month or so, you were asked to return a validated list of agency personnel currently using LE Support along with additional information about each of those users. If you returned that information and responded to any follow-up requests, an account will now be created for each user.

Soon, the BCA will send an email message directly to each user with their MyBCA account and password information. The emails will come from bca.noreply@state.mn.us. The benefit of providing this information directly to the user is that only the user will know their password.

Once MyBCA is opened, users will be asked to provide information to finish setting up their MyBCA account. Users who work for more than one law enforcement agency will receive separate emails establishing separate accounts for each agency.

Training and Certification

Once users have completed the MyBCA account creation process, the required training and certification for DVS Access can begin. The BCA will notify TACs later this month when training and certification are posted on the Launch Pad website.

New Features

We hope that once the new DVS Access is in place, users will find it intuitive and easy to use. A law enforcement group providing feedback during development tells us they really like the new application. New features include

  • partial plate search (two or more characters),
  • response filters
  • night mode (low light screens for squad-friendly viewing)
  • passwords good for 90 days (instead of 45 as is the current DVS standard
  • purpose codes/reasons for photograph access

We understand that this is a lot of information to digest. The BCA is available to answer any questions and to assist your agency in whatever way is necessary to make this transition as smooth as possible. If you have any questions, please contact the BCA Service Desk at bca.servicedesk@state.mn.us or call 651-793-2500 (toll free 888-234-1119) between 7:00 a.m. and 4:30 p.m., Monday through Friday, excluding state holidays.

Much more information about this initiative will be provided by the BCA in the coming weeks. Watch your inbox and the project page on the BCA website https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/dvs-data.aspx, and thank you for all of your work.

Dana Gotz, Executive Director, Minnesota Justice Information Services

 

October 4, 2013

As you have already heard from Department of Public Safety (DPS) Commissioner Ramona Dohman, the way Minnesota law enforcement agency personnel access Driver and Vehicle Services (DVS) data will soon transition from via DVS’ LE Support to via the Bureau of Criminal Apprehension’s (BCA) MyBCA web portal.

This change will allow law enforcement agency personnel to access DVS data from the same location where you already obtain other law enforcement information you regularly use. It also further promotes agency accountability and data security. DPS will leverage existing BCA security policies and provide law enforcement access using more robust transaction monitoring methods. This move is scheduled to happen in early 2014, but there are several details about it that I want to make you aware of now.

1. Local Agency Point of Contact

As you might guess, an initiative of this size involving 11,000 members of Minnesota’s law enforcement community is a significant undertaking. To streamline communication efforts both at the BCA and at local agencies, the BCA will direct all communication regarding this initiative to your terminal agency coordinator (TAC), or if your agency does not have a TAC, to your agency head.

2. Connection to the secure network (CJDN)

The first thing the BCA will need from you is whether your agency has connectivity to the BCA’s secure network. In addition, if your agency has connectivity, we need to confirm how your agency has connectivity. It will be via one of the following methods:

  • Cisco client VPN with two-factor RSA key fob
  • Shared CJDN network connection with an existing CJDN agency
  • Extended network connection from existing CJDN to your agency
  • Site-to-site VPN connection to BCA
  • Direct connection to CJDN/MNet
  • Direct connection to CJDN/MNet – agency requested CJDN/MNet circuit

Agencies are asked to please send BCA Contract Specialist Julie Johansen information about whether your agency has access to the secure network and if so, what kind of access by October 18, 2013. Julie can be reached at julie.johansen@state.mn.us or Fax 651-793-2701. Julie can also help facilitate assistance for agencies unsure of their method of connectivity.

The CJDN enables agencies to access the DVS functionality (through MyBCA) plus other BCA offerings. Agencies wishing to establish a CJDN connection for the first time using one of the methods listed above should also contact Julie Johansen at the contact information noted above.

3. Access via Mobile Devices

To provide a connection that will better protect criminal justice information, the FBI and BCA employ strong security requirements for data access. For example, FBI and BCA security policies require that the CJDN environment only be accessed via a secure system. As a result Wi-Fi connections typically made with smartphones, iPads, laptops or other devices used from remote locations are not allowed. That means, for example, that investigators who use wireless devices or small agency chiefs who use their own mobile devices to access DVS data will no longer be able to do so.

Here’s the one exception -- personnel may use laptops to connect to the CJDN network through a VPN connection. A Cisco client VPN with two-factor RSA key fob is available at a rate of $15/month. There is also a $100 charge for the key fob. The fob lasts three to four years. Agencies wishing to obtain VPN connections for laptops not currently connected to the CJDN should contact Julie Johansen at the information noted earlier in this letter.

4. Change Coming to Customer Support

Once the DVS data access goes live on MyBCA, the BCA Service Desk will become the point of contact for customer support and questions related to access issues.

We understand that this is a lot of information to digest. The BCA is available to answer any questions and to assist your agency in whatever way is necessary to make this transition as smooth as possible. Much more information about this initiative will be provided by the BCA in the coming months. Watch this page and your inbox for the latest information.

Dana Gotz, Executive Director, Minnesota Justice Information Services

 

September 3, 2013

Many of you may have already have heard about plans to transition the way law enforcement accesses DVS data from via DVS’ LE Support Website to via the BCA’s secure MyBCA web application. That effort is well underway now with plans to switch over in February 2014.

A few things you should know about this effort:

  • The DVS data law enforcement accesses will not change, but the method of accessing that data will change. Access will now only be via the secure Criminal Justice Data Network (CJDN).

  • BCA will require any law enforcement personnel, sworn or not sworn, who access DVS data through a BCA system to complete training and certification.

  • DVS searches will include: Motor Vehicle, Driver’s License, Plate/Sticker, Disability, Purged Vehicles, Dealer Lookup, Hotlist and Partial Plate (planned availability in February 2014).

  • A pass-through to Crash Records will also be provided so that law enforcement can continue to get access to the information they need through a single access point.

We will keep you informed of our progress, and update you on aspects of this project which require your attention. Watch this page and your inbox for the latest information.

August 7, 2013

Recently, the Minnesota Office of the Legislative Auditor examined law enforcement access to and use of the Department of Public Safety’s Driver and Vehicle Services (DVS) LE Support Website. The report cited 88 instances of law enforcement misuse of the database in 2012 and identified additional uses as “questionable.”
 
The Department of Public Safety (DPS) believes it is crucial for law enforcement agency personnel to have access to the information needed to do their jobs; however, it is also important that the data be accessed legally. To accomplish both objectives, we’re changing the way you access DVS data to strengthen control mechanisms to reduce inappropriate data access.
 
Beginning early next year, law enforcement agencies will begin using the Bureau of Criminal Apprehension’s (BCA) MyBCA portal to access DVS data currently available in LE Support. Once this transition is complete, law enforcement access to DVS data via LE Support will end.
 
MyBCA is a web application that provides a secure way to access multiple data services. Law enforcement personnel already use MyBCA to access the Supplemental Reporting System (SRS), Integrated Search Service (ISS) and MNJIS Reports on Demand (MROD). User access and activity are recorded.
 
Technical design work began several weeks ago to add access to the full spectrum of DVS data to MyBCA, with particular attention to creating an application that will be fast, easy to use, and that may include a limited number of new functions. The same data and functionality agencies currently experience using LE Support will be available via MyBCA.
 
We understand this will require changes at your agency. It is our goal to provide you with the information and tools you need to make this transition as painless as possible. I have already met with Minnesota Chiefs of Police Association and Minnesota Sheriffs Association leadership and assured them that this move will take place only when everything is ready to go. Our goal is to launch the new application in MyBCA in February 2014.
 
In the coming months, DPS will provide information on BCA access requirements, training requirements and master agreements for those agencies that don’t already have one in place. All information related to this initiative will be posted on the BCA Website at https://dps.mn.gov/divisions/bca/bca-divisions/mnjis/Pages/dvs-data.aspx
 
The Department of Public Safety is committed to providing accurate and complete data to allow you to do your jobs and to provide that data in a way that is consistent with state and federal laws. We look forward to our continued partnership with you in this effort.
 
Ramona L. Dohman, Commissioner​