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Introduction and Instructions
As an agency we support the principles of equal opportunity and protection of civil rights and as a state administering agency, we have an obligation to ensure that our recipients of federal funding comply with all statutorily-imposed non-discrimination requirements. Federal statutes and regulations prohibit discrimination in federally assisted programs and activities. Recipients may not discriminate in employment on the basis of race, color, national origin, religion, sex, and disability. They may also not discriminate in the delivery of services or benefits on the basis of race, color, national origin, religion, sex, disability, and age. In addition, all recipients must comply with Limited English Proficiency (LEP) guidelines, and certain recipients must comply with the Equal Employment Opportunity Plan requirements.
It is important that you understand the requirements that have been or will be imposed upon you in your grant agreement. Instead of gathering you all together for training, we are instead providing you with a PowerPoint presentation that we adapted from one prepared by The Office for Civil Rights (OCR) at the Office of Justice Programs (OJP) in the U.S. Department of Justice (USDOJ). The training program includes the following topics: presenting the Federal laws pertaining to nondiscrimination in federally assisted programs, understanding discrimination in employment as well as in the delivery of services and benefits, reviewing the LEP guidelines, and explaining OCR's enforcement methods.
We anticipate that it will take you about 30 minutes to view the slide show presentation. To move forward, within and between slides you simply left-click on your mouse. As you move through it, please jot down any follow-up questions that you may have for your grant manager. Please note, that if you are unable to view the slide presentation or if for any reason you would prefer a printed version; please contact our office at 651-201-7350 to order a printed copy.
We encourage you to share the information with others in your agency. If you are a current grantee, we do require that the project director view the presentation. After you have completed the presentation, please download the Civil Rights Training Acknowledgement Form
and upload it into your e-grants forms.
Civil Rights Questionnaire
All federally funded OJP grantees must complete the civil rights questionnaire and submit the completed questionnaire to Minnesota OJP within 60 days of the beginning of the grant period. Grantees will download a copy of the questionnaire, fill it in, and upload into e-grants to become part of the grant file.
Equal Opportunity Plan (EEOP) Certification of Exemption and EEO Utilization Report
An EEOP analyzes a grantee's labor market data and employment practices to identify possible barriers to participation of women and minorities in the grantee's workforce. All federally funded grantees are required to either submit an EEOP Certification of Exemption or an EEO Utilization report.
The new EEO Reporting Tool is where grantees will prepare and submit the EEOP Certification of Exemption and if required, create and submit an EEO Utilization Report.
After completing the EEO reporting process on the US DOJ website, a copy of the Certification of Exemption or Utilization Report must be uploaded into the MNOJP e-grants system for every federal grant received from MNOJP.