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NCPA/VCA background checks

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NCPA/VCA background checks

This page contains information used by programs that serve children, the elderly and disabled people.

The National Child Protection Act/Volunteer for Children Act (NCPA/VCA) and Minnesota Statutes §299C.60-64 allow for a qualified entity to request state and federal background checks on covered Individuals. 

Criminal history record information requested under the NCPA/VCA and M.S. 299C.60-64 must follow these specific guidelines in order to be processed:

1

The qualified entity must be certified.

2

The following information must be included when submitting a request for a state and federal criminal history background check:

  • The completed, signed consent form.
  • A check for the required fee made payable to the Minnesota Bureau of Criminal Apprehension.
  • A good quality set of fingerprints on an FBI applicant fingerprint card (available from the BCA or local law enforcement agencies).  The applicant fingerprint card should be completed with the full name, date of birth, and identifying information of the covered individual. The OCA field on the fingerprint card must be completed with your "account” number (this number will be assigned at the time of your initial FBI request). A sample fingerprint card is available here.
  • Qualified Entity name and address should be the department that the response will be forwarded to when returned from the FBI. For example, your human resources department.
  • In the "Reason Fingerprinted" block please reference NCPA/VCA.
  • Your agency’s assigned ORI number (private agencies should reference MNBCA0000). All government non-criminal justice agencies receiving federal criminal history information must enter into an agreement with the BCA and obtain a Federal Bureau of Investigation (FBI) assigned ORI.  Please see below for national fingerprint-based background check requirements.

Send your background check request to:

Bureau of Criminal Apprehension
CHA Unit
1430 Maryland Ave. E.
St. Paul, MN 55106

National fingerprint-based background check requirements

Employers who conduct national fingerprint-based criminal history record checks are required to follow certain FBI processes. You must provide the applicant with the Privacy Act statement and the applicant must acknowledge receipt of that statement. Applicants who are the subject of a national fingerprint-based criminal history record check have certain privacy rights.

In addition, state agencies, cities, counties, public school districts and tribes (government non-criminal justice agencies, or NCJA) that are requesting national fingerprint-based background checks must enter into an agreement with the BCA and obtain a unique agency identifying number, typically called an ORI. These items are required by the BCA to comply with FBI audit requirements of all NCJA.

  1. Request information on obtaining an ORI for a government non-criminal justice agency. You may contact the BCA CHA Unit by phone at 651-793-2400, option 1, or by email at BCA.CHA@state.mn.us to request information on obtaining an agreement and ORI.
  2. Follow the instructions in the letter to start the agreement/ORI process.
  3. Communicate with the BCA as needed during the agreement/ORI process.
  4. After receiving your assigned ORI, enter this number on the fingerprint card when submitting background checks to the BCA.

An auditor will be assigned to your agency. The auditor will contact your agency to begin the onboarding process that explains the audit and the overall process. The audit will not take place immediately. With the guidance of your auditor, the agency will have time to acclimate to policy requirements and to understand the audit process.

Information contained in a Minnesota criminal history background check

Watch this video or read this document for a high-level overview of the information agencies and organizations receive when conducting a Minnesota criminal history background check.

Questions?

If you have any questions regarding the above outlined procedures or if you require assistance, you may contact the Criminal History Access Unit at 651-793-2400, option 1.